BASINGSTOKE, United Kingdom – DICOM Group plc (“DICOM Group”), a global leader of Information Capture and Communications (ICC) solutions, today announced the purchase of its new Document Scan Server by the Boy Scouts of America (BSA), one of the nation’s leading youth organizations, to help streamline and standardize its application processing.
The BSA has more than 3 million members spread across 300 councils around the United States. In order to apply for membership, parents must fill out a one page document that contains 85 unique fields. The forms are then delivered to the Local Council Facility where typically multiple BSA council personnel manually input the data into BSAâ€™s database for processing. During peak recruiting times, more than 26,000 application forms will be processed a day.
BSA called upon its incumbent information capture partner, DTI Integrated Business Solutions Inc., a Kofax Certified Solution Provider, to help reduce the amount of time spent manually inputting data during the application process. DTI recommended that BSA implement the Kofax Document Scan Server and Ascent CaptureÂ® technology to scan enable its existing Program Application System (PAS). By doing this at the point of entry, handwritten data from the application form can be captured and reliable content delivered into the BSA database.
The Document Scan Server allows organizations to add scanning capabilities to their business applications without the need for additional software or disruption of their current business processes. In addition, BSA and DTI worked together to create a new application form that will work better in a scanning environment and can be easily processed by the Ascent Capture platform.
â€œSince the Document Scan Server will be installed at different sites throughout the nation, we will greatly benefit from the serverâ€™s Management Console that offers the ability to remotely access the server to update user profiles, configuration and management,â€ said Jerry Hasting, Director of Information Systems for the Boy Scouts of America. â€œWe were impressed with Kofaxâ€™s Document Scan Server because it allows the BSA to manage our different scanning operations without the need for additional software at the remote location, and it will seamlessly fit into our existing youth application processing system.â€
The BSA will utilize the Software Development Kit (SDK) that comes with the Document Scan Server to leverage its existing Service Oriented Architecture (SOA) and create a rule to distinguish between complete and incomplete applications. Utilizing the capabilities of Ascent Capture, key data is extracted from the application with a high level of confidence and then fed into the BSAâ€™s PAS program. This allows the BSA to then log into the PAS and view applications that do not meet the minimum level of completion required to process.
The BSA will initially implement 100 Document Scan Servers into its largest councils and plan to deploy 100 more within the next two years